iMSKA Office Supervisor

Working alongside the clinicians of ATI Physical Therapy, the Institute for Musculoskeletal Advancement (iMSKA) is dedicated to progressing quality clinical care with a focus on value. It was established to offer long-lasting and ongoing contributions to the growing body of scientific knowledge and evidence in the management of patients with MSK conditions.

We are seeking a highly organized and detail-oriented individual to join our team as an Office Supervisor. The ideal candidate will be responsible for overseeing the administrative operations of the Institute while also managing day-to-day office transactions and records.  This is an individual contributor role; no direct reports.

This role requires excellent multitasking abilities, strong communication skills, and a solid understanding of bookkeeping principles.

This is a remote, part-time position, 20 hrs. per week.

Bookkeeping:
• Manage accounts payable and accounts receivable processes, including invoicing clients, processing payments, and reconciling accounts.
• Maintain accurate records by recording day-to-day transactions in the accounting software.
• Prepare financial reports, such as profit and loss statements, balance sheets, and cash flow statements, on a regular basis.
• Assist with budgeting and forecasting activities to ensure financial stability and growth.
• Ensure timecards are completed for processing payroll on a bi-weekly basis

Administrative Support:
• Assist director in creation and tracking of annual reports
• Support learning delivery of residency and fellowship materials
• Support the hiring process by posting job openings, scheduling interviews, and conducting initial screenings
• Assist with onboarding new employees and facilitating training sessions as needed

Compliance and Regulation:
• Ensure compliance with all relevant laws, regulations, and company policies related to financial transactions, data protection, and workplace safety.
• Keep abreast of changes in accounting standards and regulations to ensure accurate financial reporting.
• Maintenance of all policies & procedures

Office Management:
• Act as the main point of contact for vendors, suppliers, and service providers
• Manage office and training-related supply needs to support Institute team and CEU faculty
• Handle general office correspondence, including emails, phone calls, and mail.

CEU approval:
• Maintain CEU calendar and administration
• Track, submit, and maintain organized records of state level CEU approvals
• Issue post completion assessment and manage attendance records

H1B administration:
• Creation and tracking of iMSKA H1B applications

• Assist in green card applications